Technical Programme
Join us for another fantastic Toulouse edition of our world-class event, which strives to set the bar for the advancement of knowledge in the complex and wide fields of Geoscience and Engineering.
We are working on building a broad and balanced programme that not only showcases the depth of discipline-specific expertise but also thrives on the synergies between oil and gas, CCS, renewables, and infrastructure geosciences. You can anticipate a comprehensive Technical Programme featuring multiple sessions that cater to diverse interests, encompassing dedicated sessions that resonate with diverse EAGE Technical Communities.
Your involvement in the Technical Programme provides a valuable opportunity to share your expertise and knowledge with a global audience of energy, resource, and infrastructure professionals, as well as to shine a spotlight on your work through our sessions and publication in the extensive conference proceedings.
The Call for Abstracts is closed
Dedicated Sessions are organised as part of the Technical Programme. Submissions to Dedicated Sessions can be done here (by invitation only).
Late Breaking Abstracts
EAGE is introducing a Late Breaking Poster submission option for the EAGE Annual 2023. The Late-Breaking Call for Abstracts is intended to include abstracts of critical significance to the technical community in cases where breakthroughs or developments were not yet known or available for public release at the time of the original call for abstracts deadline. These submissions will only be considered for poster presentation. Abstracts which were previously submitted in the original call for abstracts will not be considered. The deadline for the submissions is 15 March 2023.
Important Deadlines
Information for Presenters
Information for Presenters Next steps – overview
Please take a look at the important next steps. Read more details about these steps on the linked pages.
Confirm your presentation
Confirm yourself or a co-author as presenter via the online form. Follow this link for details.
VISA
Please note that you should start applying for your visa as soon as you have received this email. Check the registration page for information on how to request an official invitation.
Register for the conference
Speakers must register for the conference. Select your registration type and register now!
Book your accommodation
The number of hotels near the venue is limited. EAGE recommends booking your accommodation in advance.
Learn from the experts!
Joining the EAGE Annual as a presenter is a great way to share your research, connect with professionals from around the world, and more. Watch the videos for tips and tricks on your presentation.
How to Present to a Live Audience?
We have a series of videos focusing exactly on this!
EAGE experts shared things to avoid and things to remember when preparing for your next presentation. Watch the teaser or watch the complete videos via the buttons below.
Presentation format
The conference will be organised as an in person event only.
If you are you cannot join us in Vienna unexpectedly, you risk being banned as a speaker at EAGE events for 3 years.
Proceedings on EarthDoc
Please keep in mind that if you withdraw your presentation, it will also be removed from EarthDoc.
Your extended abstract(s) will be published on EarthDoc, EAGE’s publication database, 2 weeks prior to the event at the latest.
We urge every speaker/submitter author to check that the abstract(s) has been published correctly, including all the metadata, such as the title, author(s) name(s) and affiliation(s).
Requests for correction will not be accepted later than two weeks after the event’s start date. All requests for correction after this date will be charged.
Content changes are not allowed after the abstract has been reviewed and accepted for presentation.
Programme Changes
EAGE reserves the right at all times to make changes in the time schedule, dates, format (hybrid – in person – online), concept of the event.
If, due to circumstances beyond the reasonable control of EAGE the execution of the Event as planned is prevented or impeded, or when the minimum number of Participants needed to operate the Event (or part of the event) is not reached, EAGE has the following rights:
a.) to change the time and/or date of the Event;
b.) to change the venue where the Event takes place;
c.) to change the Format (on-site, on-line or a combination of both) or part of the format, the length, the duration or scope of the event
Presentation Cancellation Policy
If you have to withdraw your presentation, please do so as soon as possible via the online response.
Kindly note that if you withdraw your presentation, the related extended abstract will not be uploaded to EarthDoc or, when uploaded before your withdrawal, it will be removed from the database.
Please note that the deadline to withdraw your presentation without consequences is 15 April 2024, 23:59 CEST.
Withdrawal after deadline
If you withdraw your presentation after 15 April 2024 (23:59 CEST), you will be listed as no-show and you risk to be banned as a speaker at EAGE event until 3 years after the conference.
After this deadline it is still possible to list a co-author as replacement presenter. Kindly use the online response form to inform EAGE about the replacement presenter.
If you have any questions about the technical programme, please contact us.
Confirm the name of the presenter
In order to be able to present in any session, all speakers in the technical programme must be registered for the conference.
Submit the online response form as soon as possible to:
- Confirm the name of the presenter ;
- Inform us of the replacement presenter (also to be used if submitting co-author is not the presenting co-author);
- Withdraw your presentation (deadline 15 April 2024, 23:59 CEST).
Please keep in mind that the paper numbers of the presentations are listed in the acceptance email.
Use the form to:
1. Confirm the name of the presenter
When the name of the presenter is confirmed, they will be listed as a ‘Confirmed speaker’. In the registration process this is checked to calculate the correct registration fee for presenters.
As soon as the form has been processed, you will receive an automated notification to confirm that you the system will then recognize you as ‘Confirmed speaker’.
2. Inform us of the co-author who will replace you as presenter
If a co-author will give the presentation, the submission needs to be moved to their account. To do so, we need the name and email address of the co-author. Please keep in mind that the email address that you mention and the login name used by the co-author to access the EAGE website need to be the same.
If the co-author does not have an account yet, they need to create one on the EAGE website.
3. Withdraw your presentation
If you have to withdraw your presentation, please keep in mind to do so by 15 April 2024 (23:59 CEST) at the latest. If you have to withdraw your presentation after this date, you risk being banned as a speaker for EAGE events for 3 years (see also the Presentation Cancellation Policy at the General Information tab).
Presentation Upload
Oral Presentations
Oral presenters will each have 20 minutes for their presentation:
- 15 minutes for Presentation
- 5 minutes for Q&A
Please download the mandatory Power Point Presentation Template for your presentation.
If you give your oral presentation on your own merit (see acceptance email), please use the following link to download the Own Merit Power Point Template.
Guidelines for Speakers
A good oral presentation has a clear objective, a well-defined structure and uses clear and simple illustrations.
Objective & Structure
Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.
The structure of a good presentation is as follows:
- Define the subject, give a general outline and state the goals of your presentation in your introduction.
- Work out your presentation in more detail.
- Summarise and draw conclusions, which refer back to your introduction.
Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in the first and on the last page of the power point slides.
We recommend you to make an overview with the estimated timing of your presentation and to prepare yourself for questions from the audience. Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.
It is important to adhere to the time schedule: 20 minutes in total per presentation (in example 15 minutes speaking time and 5 minutes question time).
Poster Presentations
The poster sessions will focus on interaction and informal exchange of ideas and discussions between participants. All on-site poster presenters have in total 60 minutes to present their work during the poster session, including time for questions. However posters will be on display during all day of presenting. This should be mounted between 08:00 hrs and 09:00 hrs (TBC).
If you give your poster presentation on your own merit (see acceptance email), it is not allowed to include the company name, company logo or a reference to the company to your printed poster.
What to Prepare?
A0 Poster (Printed) using mandatory Poster Template (pdf) or Poster Template (ppt).
In order to obtain a design for your poster which aims to generate active discussion it is recommended to:
- Include the paper reference (abstract number) and presentation title on your poster;
- Place the highlights at eye level (i.e. the upper half of the wall element);
- Divide each poster into at least three equal columns for readability of text. Illustrations may extend over 2 or 3 columns;
- Text and Character Size:
- Word-process all text (including captions) and print on a plain light coloured background.
- Use a minimum font size of 18 points. (Text should be readable from 2 meters away.)
- Illustrations:
- Should have a resolution of 300 dpi to be suitable for printing on A0.
- Should be placed large enough on the poster so it is readable from five feet away.
- Poster Format:
- The maximum allowed paper size is A0.
- There is one (1) poster board available per presentation; you are required to use ‘Portrait’ layout for your poster.
Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in small size on the poster.
Playlist EAGE experts
Submission Topics
Abstracts are invited on but not limited to the below topics.
List of Topics
Geophysics
1A-1. EM Methods
1A-2. Potential Field Methods
1A-3. Remote Sensing
1B-1. Acquisition Geometries & Hardware
1B-2. Simultaneous Source
1B-3. Multi Component
1B-4. Time-lapse (4D)
1B-5. High Resolution for Shallow Subsurface
1B-6. Borehole Seismic Methods
1B-7. Distributed Acoustic Sensing
1B-8. Micro & Passive Seismic
1C-1. Multiple Attenuation
1C-2. Noise Attenuation
1C-3. Near-Surface Corrections
1C-4. Regularization/Compressive Sensing
1C.5. Signal Processing
1C-6. ML & AI for Seismic Processing
1D-1. Imaging Theory & Wavefield Modelling
1D-2. Diffraction & Multiple Imaging
1D-3. Full Waveform Inversion – Velocities
1D-4. Full Waveform Inversion – Imaging
1D-5. Velocity Model Case Studies
1D-6. Imaging Case Studies
1D-7. ML & AI for Seismic Imaging & Velocities
1E-1. Quantitative Interpretation & AVO
1E-2. Seismic Reservoir Characterization
1E-3. Monitoring
1E-4. Rock Physics
1E-5. Anisotropy & Fractured Reservoirs
1E-6. Seismic Attributes
1E-7. ML & AI for Seismic Interpretation & Characterization
Geology
Reservoir Engineering
Integrated Subsurface
Energy Transition
Mining and Infrastructure
Data & Computer Science
START SUBMISSION PROCESS
CALL FOR ABSTRACTS IS CLOSED
Papers can be submitted via the online portal.
Please walk through the steps as outlined in the portal to submit your paper.
You will need an EAGE account log in.
Submission Instructions
Read more about the requirements and submission process.
Anti-Plagiarism Statement
Anti-Plagiarism Statement
EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meeting, Conference or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.
Layout of Extended Abstract
Layout of Extended Abstract
Titles should be relevant and short (max. 16 words allowed, ‘ – ‘ is considered one (1) word). This title must be included on the first page of the extended abstract (first page only).
Extended abstracts must be in English, original and not have appeared in any other publication.
The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and consequently be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references. Four pages of text alone are unacceptable.
Please do not use more than 1 column for text, do not frame the text, and please upload the body of your extended abstract as one document with embedded figures.
Smaller figures may be placed in 2 columns. The caption of these figures may be placed in 2 columns as well but may also be placed in 1 column (alignment justified).
A good extended abstract set in the conference template consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgements and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.
The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.
Template usage Extended Abstract
• 4 full pages, A4 size;
• Do not modify header, footer or font size of the template;
• The presentation title must be included on the top of the first page of the extended abstract (title only, no authors or affiliations!);
• Summary, authors and affiliations may not be included in the extended abstract;
• Use font ‘Times New Roman 11pts’ with single line space and use the standard Word outline level (body text);
• Start the body text of your extended abstract directly under the event logo;
• NO additional empty lines to fill up the page;
• Margins 2.54 cm on all sides (1”);
• Including at least 1 graphic/figure;
• Including references;
• Save as or print to PDF; ensure that the PDF-paper size is A4 as Letter format is not allowed.
• Please make sure that in the final result the header and footer remain unchanged and no text or graphics are added;
To check if the printed PDF-paper size is still A4, please check that the page size equals 8.26 x 11.69 “ (± 0.01”) or 210 x 297 mm.
The complete list of requirements is included in the mandatory conference template . The lay-out of the references should be consistent with the style guide for references in the First Break guidance for authors. Please ensure every citation has a reference and vice versa.
Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.
Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.
Example of an extended abstract [PDF:438KB], by courtesy of G.D. Wach. Kindly note that this example does not include the mandatory cover page.
Uploading Your Abstract(s)
Uploading your abstract
Your extended abstract will be uploaded in several steps using the online submission module. The uploaded extended abstract must be in PDF, other formats are not allowed. Unfortunately, we cannot accommodate submissions or revisions via email.
Submission deadline for the Technical Programme
Please note that the submission deadline is 15 January 2025, 23:59 CET. The portal will close automatically after this deadline.
Changes after the submission deadline
Please note that it is not possible to make changes to the submission information (e.g. add or delete co-authors) or the uploaded extended abstract after the submission deadline (15 January 2025, 23:59 CET).
It is possible to change the presenter to one of the co-authors.
Selection and Publication Process
Selection Process
The Selection Committee will consider all extended abstracts submitted via the portal and included in the review process. Authors will be notified by mid March 2025. The technical programme selection meeting has then taken place and the technical programme with definite session titles and presentation allocation is composed.
Each extended abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 2 out of every 5 submitted extended abstracts are rejected.
Please note that the results of the review process and the selection meeting are final and correspondence on them will not be possible.
The extended abstracts must be relevant to one of the conference topics. Authors are required to indicate the topic under which their extended abstract should be evaluated by the referees. Authors should also indicate their preference for either an oral or a poster presentation; certain material is more suitable for poster presentations, due to the details that need to be studied and discussed in more depth.
Oral and poster presentations are treated equally.
Publication
The accepted extended abstracts are published on EarthDoc in the accepted version and become official EAGE publications. Badly written extended abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore, EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.
Authors are encouraged to submit their material for publication in one of the journals of the association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.
Please note that EAGE cannot make any contributions toward coverage of expenses relating to the presentation.
Presentation Cancellation Policy
If you have to withdraw your presentation, please do so as soon as possible via the online response.
Kindly note that if you withdraw your presentation, the related extended abstract will not be uploaded to EarthDoc or, when uploaded before your withdrawal, it will be removed from the database.
Please note that the deadline to withdraw your presentation without consequences is 15 April 2025, 23:59 (CEST).
Withdrawal after deadline
If you withdraw your presentation after 15 April 2025 (23:59, CEST), you will be listed as no-show and you risk to be banned as a speaker at EAGE event until 3 years after the conference.
After this deadline it is still possible to list a co-author as replacement presenter. Kindly use the online response form to inform EAGE about the replacement presenter.
PACE Support
Support is available for accepted speakers who cannot obtain financial support from other sources. With the PACE programme, EAGE strives to encourage the exchange of information and knowledge among the global geoscientific community.
If granted, the PACE support will be limited to registration fee waivers only. In exceptional cases, upon carefully reviewing the application and motivation letter, the PACE committee may decide to award an additional support to contribute to applicant’s travel and accommodation expenses. Such support is being awarded only in exceptional well-founded cases. If you need such support, please explain your request in your motivation letter.
Eligibility
In order to qualify for PACE financial support, please take the following criteria into consideration:
- Only presenters of accepted oral and/or poster presentations who cannot obtain financial support given by their university/institute or other resources will be eligible to receive a grant.
- Speakers / presenters need to submit their own paper through their own account before applying for a grant.
- Only EAGE members will be eligible to receive a grant. You can apply or renew your membership here.
- A person will only be considered for financial support once every two years.
Applications for PACE Support are reviewed by the PACE Committee. Applications received outside the deadlines will not be considered. Seen the number of applications, the decision of the PACE Committee is final and cannot be corresponded about. Awarded grants cannot be transferred to other people or events, when not collected/used the right to the grant is forfeited.
The application for PACE grants closes on 31 January 2025 (CET).
Abstract Advice
Some Advice on Writing a Good Abstract
The below outline by Esther Bloem, a longtime contributor to EAGE events and publications and a member of our Near Surface Division, shows the steps required for putting together an abstract. First-time submitters should find this particularly useful.
Before you start writing
Select the EAGE event.
- Choose the most relevant EAGE event to present your research.
- Find information about the different events on the EAGE website.
- Which ones are relevant for your topic?
- When are the EAGE events?
- What audience are you looking for?
Make a planning. Writing an extended abstract is not done in just one hour. Think of:
- When is the deadline for submission? To prevent last minute problems, it is recommended to submit your extended abstract(s) early, at least 24 hours before the deadline.
- Go through the online submission to check what requirements are needed besides the abstract like authors, title, summary, keywords, etc. Avoid last minute surprises.
- Download the mandatory template to be used for your extended abstract.
- What are the requirements for the extended abstracts for the event? For example, the number of pages, if a cover page needs to be created, font and font size, etc. This will also be listed in the mandatory template.
Let the writing begin
Write down the message you would like to present. This is the objective of your abstract. Think of:
- What aspect of your research would you like to present?
- On which aspect of your research do you like to get feedback?
- What is the most groundbreaking result(s) you have?
- What will your audience be interested in?
- Normally for an article, there can only be one message. Keep this simple. People should not get confused.
Select your figures
- These visually show the message of your study. A figure can sometimes tell more than a thousand words.
- Ensure that the selected figures are readable at print size.
A 4-page abstract should include:
- introduction (~0.5 page),
- materials and methods (~1 page),
- results and discussion (~1.5 page),
- conclusions and references (~1 page).
The abstract should be readable, stand-alone and complete.
Start (after you have your objective and figures copied to the abstract) with the materials and methods.
- This is what you have done.
- How is the study performed?
The readers should be able to repeat the study after reading the materials and methods.
Write results.
- What are the results of the performed study?
Write discussion.
- In the discussion focus on combining results and answering your objective.
- What does this study add to the existing literature?
- The background
- The problem you are addressing
- The objective of your study
Write conclusions.
- Conclusions must address your objective.
- Check that the results and discussion support the conclusion.
Write the references and acknowledgement.
Do not forget a title, which covers the objective of this study, and include the relevant co-authors. Let them review your abstract before submission.
Help as reviewer or session chair?
Call for Reviewers and Chairpersons
The reviewing and evaluation of abstract is essential to assure the success and quality of the Technical Programme.
The members of the Technical Programme Selection meeting use the review scores and comments from the reviewers to create the programme.
During the conference the technical sessions preferably have two co-chairs. We depend on the session (co-)chairs to guide and manage the sessions, help with the Q&A, promote on topic conversation/debate and keep track of time.
EAGE would like to invite you to review papers before the event and/or chair sessions during the event by sending an email to us. Please include a short resumé in your email. If you do not have one, please feel free to use this template.
Criteria (reviewer and/or session chair):
It will be helpful if you include the following items in your CV/resumé:
- The number of years of academic and work experience;
- If you have presented at an international conference (for example EAGE’s Annual);
- A list of publications in your name;
- If you have chaired or reviewed for other EAGE events or journals before.
Thank you in advance for your cooperation and we look forward to welcoming you to EAGE’s Annual event.
Advice by EAGE experts
Chairing is a key element contributing to the success of a presentation, as well as to a productive scientific exchange.
We have interviewed a group of EAGE experts and asked them for their tips and tricks for chairing a good session. All video interviews are available on our LearningGeoscience platform.
AI generated content statement
EAGE acknowledges the use of generative AI tools, like ChatGPT, Bard, etc, in research publications, books, articles and abstracts. However, some concerns have been raised about these tools and therefore EAGE has some rules in place. Refer to the EAGE statement on AI generated content for papers for more details.
